I automate your business's appointment management using a virtual assistant connected to WhatsApp and Google Calendar. Your customers will be able to request, confirm, and manage their bookings automatically, reducing administrative tasks and improving customer service. This includes personalised configuration, implementation, and system launch.
I Will Automate Your WhatsApp Appointment Booking With Google Calendar and Make
WhatsApp appointment booking with Google Calendar. Setup: USD 450 (one-time). Usage license, maintenance and support: USD 75/month. Initial contract: 90 days. Setup time: 3 business days.
- Custom setup of the appointment assistant
- WhatsApp Business integration
- Single Google Calendar integration
- Automated availability checks
- Appointment booking and WhatsApp confirmations
- Basic FAQ responses and receptionist handoff
- Make automation setup and functional testing
- Basic user documentation and go-live
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Value Position
Integration Stack
Setup Time
Best For
Ongoing Support
What You'll Receive
Full Description
Automate your business diary with WhatsApp and Google Calendar
How much time does your business spend managing appointments and responding to booking requests?
If your business works with scheduled appointments, you know how much time can be consumed by answering messages, checking available times, registering bookings and keeping an organised diary.
I offer the implementation of a WhatsApp Diary Virtual Assistant, designed to automate common appointment management tasks and connect your customers' requests with Google Calendar via Make.
This is not about giving you a file or a template for you to figure out how to use. The service consists of implementing, configuring and setting up a solution tailored to your business needs.
What can the system do?
The assistant is designed to facilitate booking management and reduce manual intervention in repetitive tasks.
Its main functionalities include:
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Receiving requests via WhatsApp: your customers interact with the system through a familiar and accessible communication channel.
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Availability check: connection with Google Calendar to manage schedules and avoid bookings incompatible with the configured availability.
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Appointment registration: incorporation of bookings into the corresponding calendar.
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Booking confirmation: communication to the customer of the outcome of their request.
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Organised diary management: centralisation of appointments using the tools connected to the system.
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Process automation: use of Make to coordinate operations between WhatsApp, Google Calendar and the necessary components.
Specific functionalities and operating rules are established during the initial configuration, according to the characteristics of the business.
What does the implementation include?
The service includes an organised start-up process:
1. Initial assessment
We review the business needs, opening hours, types of appointments and booking conditions.
2. Customised configuration
We adapt the assistant's operating parameters to the characteristics agreed with the client.
3. Tool integration
We configure the necessary connections between WhatsApp, Google Calendar and Make, using authorised accounts and access.
4. Functionality tests
We verify the processes included in the contracted scope, before completing the start-up.
5. Delivery and guidance
We present the system's operation and explain to the client how to use and supervise their diary.
What businesses is it suitable for?
This solution can be useful for different activities that work through bookings or scheduled appointments, such as:
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Consulting rooms and appointment-based care centres.
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Beauty and wellness centres.
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Hairdressers and barbers.
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Freelance professionals.
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Advisory and consulting services.
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Other businesses that organise their activity through reserved times.
The viability of each implementation will depend on the business's requirements and tools.
Implementation, maintenance and support
This is a professional automation service, not an instant download application.
The commercial proposal includes an initial implementation and a recurring service for operational continuity, maintenance and support within the contracted scope.
Fees, service conditions, possible costs of external platforms and included services will be detailed in the corresponding offer.
Access and operation of integrations also depend on the technical and commercial conditions of the providers used.
Why choose this solution?
My approach is to deliver automations applicable to real needs, with a defined implementation process and functionality tests.
The goal is for your business to spend less time manually managing bookings and have a more organised diary.
Before contracting, we can review your business's specific needs to determine if this solution is suitable and what configuration it requires.
Pricing & Initial Commitment: One-time implementation fee: USD 450, plus USD 75/month for the software usage license, maintenance and support. The initial contractual term is 90 days, representing a total base commitment of USD 675 (USD 450 + 3 × USD 75), excluding third-party platform costs and applicable taxes.
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Essential Agenda — WhatsApp Appointment Automation
Development of a virtual diary assistant for clinics and businesses with WhatsApp bookings. Integrates Make and Google Calendar to check availability, register appointments, and send confirmations. Includes frequently asked questions and referral to reception when human attention is required. The result is a functional prototype tested in an automation environment, prepared as a basis for customised implementations.
Extra Information
This includes system configuration, integration, testing and go-live.
For licence to use, maintenance, and support, according to the contracted scope. Invoiced from the start of the service.
The implementation payment does not imply the purchase of the software or the transfer of its intellectual property. A licence to use is granted in accordance with the contract.
90 days of operational evaluation from commissioning. This is not a free trial and does not suspend monthly invoicing.
Additional functionalities are quoted separately. Potential costs of external platforms are identified before contracting and will be borne by the client.
The scope of the licence, maintenance, support, and the conditions for continuity or cancellation are established in the applicable contract.
Service Details
Frequently Asked Questions
It includes custom assistant configuration, integration with WhatsApp and Google Calendar via Make, functional testing, and system commissioning. Basic user documentation is also provided. Additional functionalities are quoted separately.
It covers the system use licence, basic corrective maintenance, incident review, minor text adjustments, and support with a response time of 48 to 72 business hours. It does not include new developments or functional enhancements.
This period is for evaluating the system's operation and usefulness under real conditions. It begins with its commissioning and does not constitute a free trial. During this period, monthly payments for the licence, maintenance, and support continue.
You will need to have the necessary accounts and authorisations to use the integrations. If you do not yet have them configured, we will review the technical requirements before starting the implementation. Any potential costs for external platforms will be communicated separately.
Yes. Agenda Essential includes basic booking, availability, and appointment confirmation functions. Automatic reminders, rescheduling, multiple calendars, generative AI, and other enhancements can be evaluated and quoted as additional services.
No. The initial payment covers implementation and commissioning. The intellectual property of the software is not transferred to the buyer. Continued use of the solution is granted through a monthly licence, in accordance with the applicable contractual terms.
The contract establishes an initial 90-day contract period, counted from the start of the subscription, during which the monthly payment for the use licence, maintenance, and support remains in effect. Once this initial period has passed, the continuity and cancellation of the service will be governed by the renewal and termination conditions set out in the contract.
Standard implementation has an estimated timeframe of 3 business days, counted from the receipt of all necessary information and the availability of the required accesses and integrations. This timeframe includes configuration, basic customisation, and functional testing. Delays attributable to external platform verifications or additional requirements may alter the delivery date, subject to prior communication to the buyer.
Unless expressly agreed otherwise, the client is responsible for the costs of external tools, services, and platforms required to operate the system.
These costs are separate from the implementation fee and the monthly software usage license, maintenance, and support fee.
The included revision covers functional corrections and minor adjustments to settings, messages or operating parameters within the agreed scope. It does not include new features, additional integrations or major system changes. These require a separate quotation.
Agenda Essential is initially configured to operate in Spanish, using predefined menus and automated responses. Support for additional languages may be evaluated upon request and quoted separately. The standard package does not include AI-powered multilingual conversations.
Agenda Essential is currently configured in Spanish. Other languages can be evaluated upon request, subject to technical feasibility, translation requirements and a separate quotation. Multilingual configurations are not included in the standard package price.
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